Password Protection allows a Conductor administrator to place uploads and pages behind mid-level security. This feature should not be used for highly sensitive information.

Password Protection can be setup based on NetID, Notre Dame affiliation (e.g., Faculty, Staff, Student), a custom username and password, or any combination of those settings.

If "Password Protections" is not listed under the Site Settings header in the Conductor interface, it means one of two things: Either the Role of the current User does not allow access to Password Protections, or the Password Protections feature has not been activated on the website.

Contact the Web Team to have the Password Protections feature activated on a website. There is a one-time fee to activate Password Protections, but, once active, it can be used to create and apply as many protections as are necessary.

The Password Protections page lists all existing protections and includes an "Edit" button for each one.


There are multiple ways to create Password Protections.

A protection can be created and applied on details page of a page or asset.

Or, as described on this page, a protection can be created on the Password Protections page and then applied to pages or uploads.

Adding a New Password Protection

  1. Select "Add New Password Protection."
  2. Enter the name of the protection in the "Protection Name" field.
    • Examples: "Class of 2022" or "Office Staff"
  3. Enter the text a user will see when they encounter the password protected page or asset in the "Text Shown in Login Prompt" field.
    • Example: "Login using your NetID" or "Login with the username and password you have been provided. Contact sample@nd.edu for access."
  4. If this Protection will include access based on a specific set of NetIDs, enter those NetIDs in the "NetIDs" field.
  5. If this Protection will include NetID access based on Notre Dame Affiliation, select the appropriate affiliations using the checkboxes.
  6. If this Protection will include access based on a single, predefined username and password, enter that information in the "Username" and "Password" fields.

Note: Any or all of the available settings may be used as part of a single Protection.

Applying Password Protection: Image or Document

  1. Locate the document or image that requires password protection on Uploads.
  2. Select "Show details."
  3. Select the "Protections" tab.
  4. Select the desired Protection from the dropdown menu.
    • Note: If there is no existing Protection that is appropriate for this asset, a new Protection can be created and applied directly within this tab by filling out the field under the "Or Create a New One" header and selecting "Create".
  5. Save.

When inserted into a page a password-protected image will not be visible until authentication is completed.

A password-protected document will prompt the user to authenticate when the link to the document is clicked.

Applying Password Protection: Pages

  1. Locate the page that requires password protection in the Pages interface.
  2. Select "Details."
  3. Select the "Protections" tab in the series of tabs that appear below the content of the page.
  4. Select the desired Protection from the dropdown menu.
    • Note: If there is no existing Protection that is appropriate for this asset, a new Protection can be created and applied directly within this tab by filling out the field under the "Or Create a New One" header and selecting "Create".
  5. Save.

When a password-protected page is accessed by a user, the page will not load page until authentication is completed.


Direct vs. Inherited Protection

When a page is password-protected, the protection also applies to the page's descendants.

Direct Protection

Pages which have a protection applied to them directly are indicated by a white lock on a dark circle.

Inherited Protection

Pages which have inherited a protection from their parent are indicated with a dark lock.

Override Inherited Protection (Nested Protection)

If a descendant of a protected page has a protection applied to it directly, that protection will override the protection inherited from its parent.

Only the Protection that has been directly applied to the descendant will be in effect.